Picture this. It’s Friday afternoon. A stack of Bitcoin payments landed over the week, and your “system” is a Gmail inbox full of “You received Bitcoin!” emails and a spreadsheet you swore you’d update daily. (You did not update it daily. Nobody does.)
So you start the ritual: open the email, squint at the amount, copy it, paste it, check the date, repeat. By deposit number seven, you’re questioning your life choices. By deposit number twelve, you’ve pasted a number into the wrong column and now your totals are off by exactly the amount you’ll spend an hour hunting for.
We’ve been there. That’s exactly why CryptoDeposit Tracker exists.
The big idea (it’s refreshingly simple)
Your wallet already sends you an email every time a deposit lands. That email holds everything you need: the amount, the date, the source. It’s just trapped in your inbox, pretending to be a notification instead of a record.
CryptoDeposit Tracker frees it. We read those wallet notification emails and turn them into clean, structured rows in a Google Sheet, with a dashboard on top. No copy-paste, no “I’ll do it later,” no mystery columns.
From: ShakePayYou received Bitcoin
0.00215000 BTC received
→
Amount0.00215000 BTC
SourceShakePay
StatusRecorded
An email like that becomes a tidy ledger row:
| Date | Amount | Currency | Source | Status |
|---|---|---|---|---|
| Today | 0.00215000 | BTC | ShakePay | Recorded |
| Yesterday | 0.00150000 | BTC | KOHO | Recorded |
That’s the magic trick. 🎩
Which wallets does it speak?
Right out of the box, we support:
- Cash App
- Strike
- Coinbase
- ShakePay 🍁
- KOHO 🍁
KOHO deposits are tracked through the Bitcoin deposit confirmations delivered via NDAX. Using something else? No stress. Set up a Gmail forwarding rule and you can track basically any wallet that emails you. Our forwarding guide walks you through it.
Who is this for?
Honestly? Anyone who has ever muttered “I really should have a record of this.”
- Bitcoin merchants: match customer payments to orders without digging through notifications.
- ATM operators: keep a timestamped ledger per location or machine.
- Brokers and resellers: confirm a deposit has been recorded before releasing funds or product.
- Mining businesses: log payout deposits instead of cross-checking pool emails.
- Payment businesses: keep tabs on recurring BTC payments before granting or renewing access.
- Accountants: get a clean, exportable record for client reporting. Your future self (and your clients) will thank you.
“Wait, does it touch my Bitcoin?”
Nope. Not even a little. 🙅
CryptoDeposit Tracker never asks for your wallet password, seed phrase, or private keys, and it can’t send, receive, or move a single satoshi. Your Bitcoin stays exactly where it is.
Here’s what it does do: a script runs inside your own Google account, reads matching wallet notifications in Gmail, and tags the ones it has handled with a “CDT Processed” label so nothing gets counted twice. It doesn’t send or delete email. It writes records to your Sheet and reports scan status back to us. If you like reading the fine print (respect), the security page has the full breakdown.
Let’s be honest about one thing
We’d rather be upfront than overpromise. CryptoDeposit Tracker is not an instant alert system, and it’s not a blockchain verifier.
- Scans run on a schedule that depends on your plan, so it’s not real-time.
- Records reflect what’s in the emails. We don’t independently confirm on-chain settlement, so if you need that, verify it separately.
What it is: a fast, reliable way to stop doing the boring copy-paste part by hand. And that’s a pretty great thing to be.
Setup: three steps, zero drama
- Connect Google. Authorize your account so the tool can find wallet emails and set up the Sheet and script.
- Review the permissions. You’ll see exactly what the script can do. (Spoiler: read matching emails, label them, write to your Sheet.)
- Watch your ledger fill itself. Scans run on schedule, and the dashboard and Sheet keep your record current.
Set it up once, then get back to doing literally anything more fun.
Not ready to commit? Grab the free template 🎁
If you want to dip a toe in first, we’ve got a free CSV template to help you organize your Bitcoin deposits. No signup, no pressure. Grab it here.
And when you’re ready to let automation do the heavy lifting, there’s a 7-day free trial. A card is required, but you won’t be charged until the trial ends, and you can cancel anytime.
The short version
Your wallet already emails you every deposit. CryptoDeposit Tracker turns those emails into a clean Google Sheets ledger so you can stop copying and start knowing.
Start your free trialPreview the dashboard
Questions? We’re a real human-run shop out of Edmonton, Alberta 🇨🇦. Email us at support@cryptodeposittracker.com and we’ll get back to you.
Here’s to fewer spreadsheets of shame and more Friday afternoons that don’t involve squinting at your inbox. ₿
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